SEATON SUMMER BEACH SCHOOL 2022
As a result of a recent community consultation conducted by Seaton Town Council (‘the Council’), the Council has developed and adopted a town plan which will form the basis for its activities over the coming years. As part of that, the Council wishes to deliver a programme of beach activities to local children and their families, with an environmental focus, during school holidays in Summer 2022. Depending on the success of this pilot scheme, this may be repeated in subsequent years. Quotations are therefore sought from appropriately qualified individuals to deliver this service initially in 2022, with a view to extending the contract should key performance criteria be met.
All quotations should be emailed to the firstname.lastname@example.org, by no later than 2pm on Monday 7th February 2022.
Beach School Programme Content:
The tender should include details of:
- Availability to deliver a minimum of 2 x 2 hours family sessions per week across a 6 week period during the school holidays of Summer 2022 (dates and times to be confirmed once the contract is awarded):
- Session 1 – 4–7 year olds
- Session 2 – 7–11 year olds
- 6 potential session plans evidencing differentiation across the age ranges, the content of which is at your discretion, however, should ideally cover topics such as:
- Introduction to Seaton beach – history, structure, beach cleaning
- Tides and Rockpools – how the weather influences the tides, what to find in a rockpool
- Marine Conservation – impact of large and small plastics, human impact
- Beach Art and Treasure Trails
- Sustainability – fishing
- Beach Safety
- An example certificate of attendance for each beach school attendee for completing all 6 sessions
- Methods used for monitoring, evaluating, and reviewing sessions
Beach School Leader Qualifications, Training and Experience:
The tender should also include the following:
- Evidence of appropriate Level 3 Beach School Leader qualification or equivalent
- Evidence of Public Liability insurance cover
- A copy of the Safeguarding Policy
- Evidence of safeguarding training, preferably completed within the last 3 years
- Evidence of an up-to-date disclosure and barring service certificate
- Evidence of a first aid qualification
- Examples of any previous outdoor learning activities which you have led and organised.
The tender should include details of:
- The maximum number of children / families per session
- Budget required to purchase materials for planned beach school activities
- Budget required to cover the cost of time required to plan and evaluate sessions
- Budget required to cover the delivery cost of each 2-hour session
- Budget required to cover any travel costs
It is currently anticipated that the programme will run on one day per week for 2 x 2 sessions. However, this could be increased to a further day of 2 x 2 sessions subject to demand. Therefore, applicants are invited to quote separately for the costs of providing a second day.
Whilst the Council will promote the beach school programme through the use of posters, flyers, the Council’s social media accounts and websites, the appointed contractor must also be willing to play an active role in terms of its publicity and promotion.
It is the Council’s intention to run a summer poster competition alongside the beach school programme in which children will be encouraged to enter and create a poster to raise awareness about an environmental related topic. The appointed contractor must be willing to actively support the Council with this, in terms of organisation and promotion and encouraging beach school attendees to participate.
Contractors will be expected to provide along with their tender prices:
- copies of their risk assessment
- certificates confirming qualifications
- public liability insurance certificate
- evidence of safeguarding checks, such as DBS
It is the duty of all contractors, their employees and sub-contractors, to be aware of their individual responsibilities under the Health & Safety at Work (etc.) Act 1974 to ensure, as is reasonable and practicable, that they provide and maintain safe and healthy working conditions, equipment and systems of work and to provide such information, training and supervision as they need for this purpose. Contractors should carry Public Liability Insurance of not less than £10,000,000 and understand that they accept responsibility for the health and safety of members of the public who may be affected by their activities.
In the event of any contractor failing to fulfil part of the contract, the Council reserves the right to have the outstanding work done at the charge of the contractor. All successful contractors will be expected to inform the Council of any damage they may observe within their area of contract. Contractors will be responsible for locking and securing any facilities/grounds for which they have been provided with a key, immediately on completion of all visits.
This is a one-year contract to carry out all work as per contract with the possibility to extend for future years. However, the Council reserves the right to terminate this agreement, should a contractor:
- fail to comply with the terms and agreement of the contract.
- become deemed unfit for work by a general practitioner.
- be declared bankrupt or be convicted of a criminal offence.